Safety Observation Management
Log unsafe conditions and unsafe behaviours the moment they're spotted — location, category, severity and a short description, filed in under a minute.
Safety Management System Software
Safety Management System Software for Safer Workplaces
Every hazard reported. Every incident resolved. Nothing lost in paperwork. SMS Safety Management System replaces manual registers and scattered spreadsheets with an auditable, mobile-first workflow: report safety observations, accidents, and near misses, route them for review, assign CAPA, and track real-time KPIs from the shop floor to the executive boardroom.
Available on
Web portal
Android
iOS — coming soon
SMS SAFETY · SAFETY DASHBOARD
Live
Reported
312
This month
Resolved
284
91% close rate
In review
21
Awaiting action
Near-miss
47
Flagged early
Incident status split
- Resolved — 68%
- Pending — 20%
- Escalated — 12%
Live activity
- ✓ Observation #SO-4471 closed by Admin — submitter notified
- ! Near-miss #NM-2209 submitted from Warehouse B
- × Accident #AC-0089 escalated — safety officer assigned
Reports by department
.XLSX export.PDF exportAuditable
Deployed at Haldex India — multiple plant locations
Product Overview
A single, auditable record for every safety report
SMS Safety Management System is a mobile-first safety management platform for reporting, reviewing and resolving safety observations, accidents and near-misses — with live KPIs and export-ready reports built in from day one.
Full Lifecycle
Built for the full lifecycle, not just the form
Most safety registers stop at "collect the form." SMS Safety Management System carries every report from first capture through to a closed, reportable record.
Reports move through one queue instead of a paper register, so nothing is filed and forgotten. Every status change is timestamped, every decision is logged against the account that made it, and every record stays exportable for the next audit.
1. Capture
Report from the app or web portal in minutes, with a photo and short description.
2. Review
Admins see every submission in one queue and act with a reason on file.
3. Notify
The reporter hears the moment status changes — no chasing supervisors.
4. Report
KPIs and auditable PDF/Excel exports are one click away, always.
Why SMS Safety Management System
Safety registers break down at scale
Paper forms and standalone spreadsheets work for a handful of reports. Past that, visibility disappears and hazards stay open.
Without SMS Safety
- Reports sit in a register or inbox with no one accountable for closing them.
- Reporters have no way to know if their observation was actioned or forgotten.
- Evidence photos live on someone's phone, not attached to the record.
- A monthly safety report means manually collating data from every department.
- There's no single, auditable trail of who resolved what, and when.
With SMS Safety Management System
- Every report enters one queue, routed straight to the right admin for action.
- Real-time status updates and notifications tell the reporter exactly where things stand.
- Photo evidence is stored on the record itself, ready for reference at any time.
- Auditable Excel and PDF reports for any timeframe are generated in a click.
- Every update, approval and escalation is logged against the account that made it.
Core Features
Everything a safety program needs, built in
No add-ons to configure. Reporting, KPIs, notifications and status tracking come standard with every SMS Safety Management System deployment.
Accident Reporting
Capture accidents with full detail: time, location, people involved, immediate action taken and injury classification, all on one auditable record.
Near-Miss Reporting
Flag close calls before they become accidents, tracked with the same rigour as any other incident so early warnings don't go unrecorded.
Safety KPI Dashboard
See exactly how many observations, accidents and near-misses were reported, resolved or are pending in any given timeframe, at a single glance.
Real-Time Status Updates
Every report and its status update live. Approvals, escalations and closures are reflected instantly across mobile and web — zero lag.
Smart Notifications
The moment a report arrives or its status changes, the reporter and the responsible admin are notified automatically — no manual follow-up required.
Auditable Excel/PDF Reports
Generate an Excel-based auditable report for any timeframe, across any number of users, ready for a safety or quality audit in one click.
Safety Pie & Column Charts
Visualise the split of reports by status with a pie chart, and compare distribution across departments with a column chart — both audit-exportable.
Incident Tracking
Every report keeps a complete, timestamped status history from submission to closure, so nothing about how a decision was reached gets lost.
User / Admin / HR / Manager Roles
Four distinct logins, each scoped to exactly what that role needs — from floor reporters to plant safety officers to HR administrators.
Photo / Evidence Attachments
Attach before-and-after photos and supporting evidence to every report, stored securely and available for reference whenever it's needed again.
Complete Incident History
Pull up any report's full lifecycle — who filed it, who actioned it, what changed and when — from a single record.
Charts & Reports
Built-in SMS analytics, ready to export
Live visualizations across all four core SMS modules backed by 1-click auditable Excel & PDF exports.
SMS Module Submissions & Analytics
Comparative volume breakdown across Safety Observations, Near Misses, Accidents, and Ethics Complaints.
TOTAL
SMS RECORDS: 256 LOGGED
91.4% CLOSE
RATE
SMS Resolution Status Split
Real-time status progression from submission through investigation to closed auditable records.
- Implemented & Closed — 76%
- Under Investigation — 18%
- Escalated / Action — 6%
1-Click
Audit Exports
.XLSX Plant Export
.PDF Incident
Summary
Audit Ready
Platforms
One safety record, three ways in
The web portal, Android app and iOS app all read and write the same record, so a report filed on the floor shows up instantly for an admin at a desk.
Web portal
The full admin and HR console for reviewing, actioning and reporting on safety data.
- Full admin console for reviewing and updating reports
- KPI dashboard, charts and auditable report exports
- HR console for creating, editing and removing accounts
- Works from any desktop browser on the plant network
Android app
Report and track safety incidents straight from the shop floor.
- Submit a report with photos straight from the floor
- Track status changes and receive push notifications
- Built for supervisors and operators on the move
- Available now on Google Play
iOS app
The same submission and tracking workflow, on iPhone.
- Same submission and tracking workflow as Android
- Real-time status sync with the web portal
- Notifications for updates, escalations and closures
- Coming soon to the App Store
Access & Governance
Five Roles, Tailored for Enterprise EHS Governance
Every account sees exactly what its role requires — from shop-floor workers to executive directors.
Role 3 · Employee
Employee / Shop-Floor Worker
Frontline participation: report safety observations, near-misses, accidents, and confidential ethics complaints with evidence.
- Create & submit safety observations, near-misses & accidents
- Attach photo & video evidence (up to 50MB boundary)
- Submit confidential ethics & whistleblower reports
- Receive instant FCM push alerts & track status in real time
Role 5 · Manager
Department Manager
Department-level supervision: first-level operational review, evidence inspection, and team safety oversight.
- First-level departmental review of safety submissions
- Inspect evidence, approve, reject, or request revisions
- Send targeted departmental announcements & push alerts
- Export department-scoped safety logs & reports
Role 1 · EHS Admin
EHS Safety Admin
Company-wide EHS administration: final status progression, status verification, plant KPI analytics, and audit exports.
- Company-wide review queue & final status verification
- Progress status (Pending → Approved → Implemented & Closed)
- Monitor plant-wide EHS KPIs & trend charts
- Generate auditable Excel & single-incident PDF reports
Role 2 · HR Admin
HR Administrator
User administration & organizational governance: managing accounts, role provisioning, and department mapping.
- Provision accounts for Employees, Managers, Admins & Directors
- Manage department structures & assign department managers
- Reset passwords & manage user status (Active/Deactivated)
- Review & action confidential ethics & whistleblower reports
Role 4 · Director
Director / Executive Management
Strategic visibility: executive-level EHS monitoring, plant trend analytics, and audit oversight without changing operational statuses.
- Executive dashboard with company-wide safety KPIs
- Analyze historical trends for observations, near-misses & accidents
- Audit visibility into compliance performance across plants
- Generate executive EHS summary reports
End-to-End Execution
How SMS Safety Management System Works
A standardized, auditable process for every safety observation, near-miss, and accident reported on site.
01
Shop Floor Mobile App
Submit
Employees report a safety observation, accident or near-miss with photos, location, and severity tag.
02
Admin Console Queue
Review
Report instantly enters the admin console queue under pending status, visible to all stakeholders.
03
1-Click Action
Action & Approve
Safety admin reviews details, assigns CAPA resolution notes, updates status, and logs official decisions.
04
Realtime Push Alert
Notify
Automated alerts intimate the submitter and department heads immediately upon status changes.
05
Audit-Ready Record
Report & Audit
Live safety KPI dashboards update automatically, and auditable Excel/PDF exports are generated anytime.
Gallery
Dashboard & mobile app gallery
A look at the SMS Safety Management System web console and mobile experience — from submission to admin review to plant-wide KPIs.
Web portal
Mobile app
Submission, tracking & profile screens
Explore the SMS Safety mobile experience — intuitive interfaces for reporting, tracking and account management on the shop floor.
User DashboardMain mobile home screen & quick
action hub
Safety ObservationReport unsafe acts &
conditions on floor
Near-Miss ReportingIncident prevention & hazard
tracking
Accident ReportingDetailed incident logging &
audits
KPI AnalyticsReal-time safety metrics &
charts
Video Overview
Watch SMS Safety Management System in Action
Explore the complete workflow — reporting safety observations, near-misses, admin review, and auditable KPI reports.
Portfolio
Deployed in production, not just in demos
SMS Safety Management System shares its underlying platform with AbracaDabra Software Solutions' Kaizen Management System, already running across multiple plant locations in India.
Live deployment
Haldex India
Haldex India, a manufacturer with multiple office and plant locations across the country, runs its continuous-improvement workflow on AbracaDabra's platform. SMS Safety Management System extends that same proven system to safety observation, accident and near-miss reporting.
What's in production
- — Web admin console for review & reporting
- — Android app for floor-level submission
- — HR console for account provisioning
- — Auditable Excel/PDF exports each quarter
Also from AbracaDabra
Running a kaizen program too? Meet KMS.
SMS Safety Management System shares its audit-first engine with our Kaizen Management System — built for continuous-improvement registers on the same web, Android and iOS stack.
Sister product
Kaizen Management System
Digitise your kaizen register the same way SMS Safety Management System digitises safety: submit → review → notify → report, with a live KPI dashboard and auditable Excel/PDF exports — deployed with Haldex India today.
Industries & EHS Compliance
Tailored for High-Risk & Continuous Manufacturing Industries
From automotive assembly lines to process manufacturing and logistics centers, SMS Safety Management System delivers purpose-built workflows aligned with Indian and international safety standards.
Automotive & Discrete Manufacturing
Empowers shop-floor workers to log unsafe conditions and near misses on high-speed assembly and machining lines. Deployed and proven across multiple plant locations with Haldex India.
Heavy Engineering & Fabrication
Standardized hazard identification and CAPA tracking for welding, pressing, lifting, and tooling operations with photo evidence attached directly to each incident dossier.
Process Plants & Chemical Operations
Comprehensive incident analysis, body-part injury mapping, root-cause logging, and structured investigation lifecycles for process safety management and occupational health.
Warehousing, Logistics & Distribution
Monitors forklift movement, material handling near misses, dock safety, and pedestrian corridor observations with instant mobile push notifications via Firebase.
ISO 45001 & Regulatory Compliance
Built to satisfy ISO 45001 Clauses 9 and 10 (performance evaluation and incident investigation) and the Indian Factories Act, 1948 with tamper-proof timestamped audit trails.
5-Role Enterprise Governance
Strict segregation of duties across Employee, Department Manager, EHS Safety Admin, HR Administrator, and Executive Director to maintain operational integrity.
Safety Knowledge & Articles
Safety Management Insights & Guides
Key technical insights on workplace safety culture, incident reporting, near-miss risk reduction, and safety compliance software.
Workplace Safety
Building a Positive Safety Culture: The Role of Digital Safety Management Systems
Learn how a digital Safety Management System helps organizations build a positive safety culture through faster reporting, transparent workflows, and proactive risk reduction.
Incident Reporting
Near Miss Reporting to Risk Reduction: How Safety Management Software Prevents Workplace Accidents
See how safety management software transforms near-miss reporting into proactive risk reduction, preventing workplace accidents before they happen.
Safety Management
How a Safety Management System Digitizes Incident Reporting for Industrial Teams
See how AbracaDabra's Safety Management System replaces paper safety registers with digital incident, accident and near-miss reporting for industrial teams.
Safety Software
Safety Observation Software: Proactive Workplace Hazard Management & CAPA Tracking
Discover how safety observation software empowers floor teams to capture unsafe conditions, implement CAPA workflows, and prevent workplace accidents.
Compliance & EHS
Digital Safety Compliance & Reporting: Meeting EHS Standards with Auditable Systems
Learn how digital safety compliance software streamlines statutory reporting, ISO 45001 audits, and executive EHS governance with instant Excel and PDF exports.
FAQ
Frequently Asked Questions
Everything plant safety officers, EHS leaders, and IT teams ask before deploying SMS Safety Management System.
The platform supports 5 distinct role-based portals: Employee
(Role 3: shop-floor reporting), Department Manager (Role 5: first-level review &
team CAPA), EHS Safety Admin (Role 1: company-wide verification & reporting),
HR Administrator (Role 2: account provisioning & department assignment), and
Executive Director (Role 4: executive trend monitoring).
SMS Safety Management System automates statutory reporting under the Indian Factories Act, 1948 and aligns with international ISO 45001 occupational health and safety standards. It creates immutable, timestamped records of every safety observation, accident investigation, and root cause analysis, allowing safety officers to export audit-ready Excel and PDF dossiers in one click.
When a hazard, near miss, or accident is reported, Department Managers and EHS Admins assign dedicated corrective ownership, set target completion timelines, and track remediation progress. Remedial teams upload before-and-after photographic evidence, and the original reporting employee receives an automated notification upon verified closure.
Each module tracks specific status codes: Observations move from
Pending (0) to Approved (1) or Rejected (2); Near Misses and Accidents
move from Pending/Investigation (0) to Implemented & Closed (1); and Ethics
Complaints progress from Pending (0) to Seen/Reviewed (1).
Yes! Reporters can attach photo evidence and video clips up to 50MB directly from
their mobile app or web browser to document hazards, root causes, and before/after corrective actions.
Yes. Employees can submit confidential ethics complaints covering workplace
misconduct, harassment, fraud, or policy violations. Submissions are stored securely and reviewed
exclusively by authorized HR and administrative roles.
Both. Download a detailed PDF report for any single incident from submission
through closure with full status history, or generate a consolidated Excel report across all parameters
for any date range in one click.
Through Firebase Cloud Messaging (FCM), push notifications are automatically
delivered to registered mobile devices the moment a report status changes or when Admins and Managers
issue company-wide or departmental safety announcements.
A Safety Observation is an unsafe act, unsafe condition, or
positive safety practice spotted on site. A Near Miss is a hazardous event that almost
caused harm but did not result in an accident. Both surface hazards early for preventive action.
User accounts are administratively managed by HR Administrators. HR provisions
credentials for Employees, Managers, Admins, and Directors, maps managers to departments, resets
passwords, and manages active/deactivated statuses.
Get in touch
Request a demo of SMS Safety Management System
Tell us a little about your plant and we'll walk you through the web portal and app on a live call.
Contact details
Company
AbracaDabra Software Solutions Pvt. Ltd.
Address
2nd Floor, Krishna Building, Above Bank of Baroda, Bytco Point, Nashik Road, Nashik
422101, Maharashtra, India
Email
support@abraca-dabra.com
Official website
abraca-dabra.com
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